Financial Regulation

These Financial Regulations govern the conduct of financial management by the Parish Council and may only be amended or varied by resolution of the Council. Financial regulations are one of the Council’s 3 governing policy documents providing procedural guidance for Members and Officers. Financial regulations must be observed in conjunction with the Council’s Standing Orders and any individual financial regulations relating to contracts. The Parish Council is responsible in law for ensuring that its financial management is adequate and effective and that the Council has a sound system of internal controls which facilitates the effective exercise of the Council’s functions, including arrangements for the management of risk.

Scheme of Delegation

A Scheme of Delegation sets out the remit of the full Council, its Sub-Committees and staff. In particular, the document allows No Comment planning decisions to be made by the Proper Officer, consequently allowing some Planning Meetings to be vacated.

Standing Orders

Standing Orders are the written rules of the Parish Council. These are the agreed procedures for the way the Council will work with regard to discussions, decision-making, the conduct of meetings and the setting up of committees and other Council officers. They are used to confirm the Council's internal organisational, administrative and procurement procedures. They are not the same as the policies of the Council, but they may refer to them. All Parish Councils should adopt a set of Standing Orders.

Complaints Procedure

Plaistow and Ifold Parish Council is committed to providing the best service it can for the benefit of the people who live or work in its area or are visitors to the locality. The Complaints Procedure sets out how any dissatisfaction regarding the standard of the service that has been received from Plaistow and Ifold Parish Council or any action, or lack of action, by the Parish Council can be brought to its attention and how the Parish Council will try to resolve any issues.

Co-Option Policy

This policy sets out the procedure to ensure that there is compliance with legislation and that a fair and equitable process is carried out in the co-option of Member(s) to fill a casual vacancy on the Parish Council. The Co-option procedure is entirely managed by the Parish Council.

Media and Communications Policy

The Media and Communications Policy is advised by the Code of Recommended Practice on Local Authority Publicity, as issued by the Department for Communities and Local Government (DCLG). The code is statutory guidance and therefore Members and Officers of Plaistow and Ifold Parish Council must have regard to it and follow its provisions. Failure to follow the Media and Communications Policy could lead to a breach of the statutory code and the risk of adverse publicity, which could damage the Council’s reputation.

LCAV Scheme Volunteer & Service User Policy

The LCAV Scheme Volunteer & Service User Policy governs the support provided by Volunteers to Service Users of the Scheme.

LCAV Scheme Risk Assessment

The Risk Assessment is to be read in conjunction with the Local Community Action Volunteering (LCAV) Scheme Administration Policy

LCAV Scheme Administration Policy

Coronavirus (COVID-19) outbreak - Local Community Action Volunteer (LCAV) Scheme. Plaistow and Ifold Parish Council is coordinating the community response to the current Coronavirus outbreak. Members of the community are volunteering to support those in self-isolation due to Coronavirus, or suspected Coronavirus, age, or underlying health conditions. The LCAV Scheme Administration Policy governs the management of the scheme.

LCAV Scheme Administration Policy - Appendix A Signed

Members Code of Conduct

Local authorities such as Parish Councils are required to adopt a code of conduct, which sets out rules governing the behaviour of their Members and satisfies the requirements of the Localism Act 2011. All elected, co-opted and independent Members of Plaistow and Ifold Parish Council are required to abide by the formally adopted code of conduct which seeks to ensure that Members observe the highest standards of conduct in their civic role.